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  • Last Updated: 01st October 2014

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Customer support

Our Customer Support team is here to help you with any enquiries you may have:

Our Customer Service department is open Monday - Friday 09:00 - 18:00, Saturday 09:00 - 17:00 and Sundays 10:00 - 16:00.

If you are due to travel in the next 7 days, please email urgentcustomerservices@netflights.com

If your query is about a booking you have already made with us, please refer to the list of frequently asked questions below.

Alternatively, if you want to make a booking, call our Reservations department:

Our Reservations Department is open Monday – Thursday 09:00 – 21:00, Friday - Saturday 09:00 – 19:00 and Sundays 10:00 – 19:00. (*Local rate, calls cost 5.2p per minute, plus network extras.)

Website feedback:

If you have any website feedback for us, please click here to fill in a short form. Thank you.

A guide to your Netflights.com documentation

Take a look at the documents below to better understand the various reference numbers and codes you will have been allocated on booking your trip.

We’ve tried to explain what each jumble of letters and numbers is for, and how you can use them in a variety of ways. Whether through the ‘My trip’ function on Netflights.com (take a look top right), on your airline’s website or on Viewtrip.com

Sample documentation

Post booking flight requirements (seat and meal requests)

Seat requests

Most airlines allow you to request your seat soon after you have completed your online booking. To ensure you have the best opportunity of requesting your preferred seat it is extremely important that you contact the airline as soon as possible.

Airlines sometimes switch the aircraft type close to the departure date due to load factors and maintenance. When these changes are made, pre-reserved seats are re-assigned and you could lose the seat you so carefully selected. In addition, airlines may release seats that were previously not available for assignment.

If you are experiencing problems then please feel free to contact Netflights Customer Contact Centre who will be happy to assist. Email: Customerservices@netflights.com

Meal requests

You can request a meal for select international flights with most airlines once you have completed your online booking. If you have certain dietary requirements, for example, vegetarian, low-fat or kosher meals then you should request them as soon as possible. Please bear in mind that airlines do not always guarantee availability.

For more information about requesting your seats or booking a meal please select the airline's web page from our Baggage page. If you are experiencing problems contacting your airline then please feel free to contact Netflights Customer Contact Centre who will be happy to assist. Email: Customerservices@netflights.com

Special assistance

Passengers with a disability, reduced mobility or medical condition travelling by air are advised to visit our special assistance page for more information. Click here

Emergency assistance

Should you require emergency assistance whilst you are abroad or at the airport, please call our support team on 01772 386386. Please note this number is purely for emergencies.

ATOL protection and departures from outside the UK

This website is intended primarily to provide services to residents of the UK and all bookings are subject to our terms and conditions found here. ATOL protection does not apply to departures from outside the UK and Ireland.

Increase to Air Passenger Duty (APD)

Air Passenger Duty is an excise duty charged on the carriage of passengers flying from a United Kingdom airport on an aircraft that has an authorised take off weight of more than ten tonnes or more than twenty seats for passengers and duty is payable in full.

NEW Advice about Children Travelling to the UK

The UK Border Agency has a duty to safeguard and promote the welfare of children. If travelling with a child under the age of 18 and appear to not be the child's parent (for example, have a different family name) it is necessary to provide evidence of relationship to the child e.g. the child's birth certificate. Please click this link to read further information.

South Africa enforce new rules on travelling with kids

From 1 October 2014, children travelling in and out of South Africa will be required to carry an unabridged birth certificate as well as a valid passport, under new regulations aimed at improving the safety of children.
The regulations came into effect at the end of May, but the Department of Home Affairs has delayed their implementation until 1 October, to make allowance for families who have already made plans for the upcoming school holidays.
The rules are aimed at improving the safety of children, including "their protection from child trafficking, abduction and kidnapping", the department said on Tuesday.
The department has urged citizens and foreign nationals to apply for unabridged birth certificates, which reflect the particulars of both parents, in good time in order to avoid possible delays to their travel plans. It can take up to six to eight weeks for an unabridged birth certificate application to be processed.

Quick guide to the new requirements
• When leaving South Africa with children, parents or guardians must be able to produce unabridged birth certificates reflecting the details of both parents, as well as a valid passport for each child.
• This requirement applies even when both parents are travelling with their children.
• It applies to foreigners and South Africans alike.
• If children are travelling with a guardian, this adult is required to produce affidavits from both parents giving permission for the children to travel. They will also need copies of the passports of the parents, as well as the contact details of the parents.
• If children are travelling with only one parent, they must produce an unabridged birth certificate as well as:
• a court order granting full parental responsibilities and rights or legal guardianship in respect of the child, if he or she is the parent or legal guardian of the child;
• an affidavit from the other parent granting permission for the child to leave the country;
• a court order granting full parental responsibilities and rights or legal guardianship in respect of the child; and
• if applicable, the death certificate of the other parent registered on the birth certificate.
• When a child is travelling as an unaccompanied minor, he or she must be able to produce:
• proof of consent (a letter or affidavit) from both his or her parents or legal guardians to travel in or out of the country; and
• a letter from the person who will receive the child in South Africa, including that person's full contact details and a copy of their passport or ID book. The letter must also include details about where the child will be staying, and full contact details of both parents or legal guardians.

Important changes to visa requirements for Turkey

From 11th April 2014 onwards, all visitors to Turkey will be required to purchase their entry visa via the Turkish Government website www.evisa.gov.tr prior to travel.

The application of Stamp Visa and Banderole visa for entering the Republic of Turkey at the border gates will continue together (simultaneously) with the e-visa application until 10th April 2014. After the aforementioned date (10 April 2014) the application of Stamp Visa and Banderole visa will be abolished and will completely be replaced by the e-visa application.

The citizens of the countries who are eligible to get the banderole visa given at the border gates will be able to enter the Republic of Turkey with getting an "e-visa" online from the website www.evisa.gov.tr instead.

Turkish Consulate General would like to inform and emphasize the deadline (10 April 2014) for the application of Stamp Visa and Banderole visa for entering the Republic of Turkey at the border gates.

For further information, a list of FAQs and how to apply for the e-visa, please visit the Turkish Foreign Ministry website.

Important changes to visa requirements for Sri Lanka

The Department of Immigration and Emigration have launched a system called "Electronic Travel Authorization - ETA" in order to grant prior approval for visa via online registration for the foreign nationals who visit Sri Lanka and those who travel via Sri Lanka for short term requirements.

The ETA system is a requirement for travel for 78 countries including the United Kingdom granting double entry visas for up to 30 days. Applications for the Electronic Travel Authorization can be made by visiting the Department of Immigration and Emigration website.

When will I get my documentation?

We will despatch your documents 28 days prior to travel. All components of your booking will be despatched together, providing they are under the same invoice number.

If you have not received all your documentation by 21 days prior to travel, please email despatch@netflights.com making note of the invoice number and requirements.

How long before my flight departure do I need to check in?

  • International flights - check in at least 3 hours prior to departure.
  • European flights - check in at least 2 hours prior to departure.
  • Domestic flights - check in at least 1 hour prior to departure.
  • Boarding usually begins 45 minutes prior to departure.

Please note - if you arrive at the airport later than your specified time, we can not accept responsibility if you are unable to travel.

Will I get charged for using a credit card?

There is no charge for paying by debit card (Maestro, Delta and Visa Debit). There is a 2% charge if you pay by Mastercard or Visa Credit card. If paying by American Express there will be a 3.5% charge.

Telephone bookings

Bookings made over the phone will incur a £7 per person charge.

Which terminal am I flying from?

Your terminal details will usually be shown on your e-ticket or on the itinerary sent with your paper ticket (if applicable). If you are unsure about which terminal you are flying from could you please visit your airline's website.

What happens if there is a schedule change?

If an airline advises Netflights.com of a schedule change on your bookings we will notify you of changes over 1 hour. Depending on your chosen method of communication this will be either by e-mail or post.

For changes under 4 hours we will send you a new invoice showing the new flight details and will automatically arrange for the ticket to be re-issued.

For changes of 4-8 hours we will send you a new invoice showing the new flight details and will request that you contact us within 14 days if you require further assistance with regards to the schedule change. If we do not hear from you within 14 days we will consider this as an acceptance and re-issue your e-ticket. Once the ticket has been re-issued any further changes will be classed as an amendment and charges will apply.

For changes over 8 hours we will send you a new invoice showing the new flight details and will require you to contact us to discuss your requirement in further details. We will not re-issue the ticket until you have instructed us to do so.

If you wish to accept a schedule change you can do so by e-mailing us at schedulechanges@netflights.com

Please note: we encourage you to utilise www.viewtrip.com to check your flights 72 hours prior to departure. This is a free online service where you can check the latest flight scheduling information, as provided by Galileo. To use this service, you will need your Galileo booking reference (PNR) shown on your ticket and the lead passenger surname.

What happens if the airline brings my deposit deadline (ticket-by) date forward?

If you have already paid netflights.com in full for your airline ticket we will issue the ticket prior to the new deadline to avoid any additional charges.

If we have not received full payment we will make every effort to contact you either by phone, letter or email to advise you of the new deadline. At this point you have the option to pay in full so we can issue the ticket on the new deadline date or will endeavour to rebook you on the next available fare. Please note additional charges will apply.

Please note: notification periods are governed by the airline, and occasionally this notification period can be limited.

What happens if the airline implements a fuel surcharge?

If you have already paid netflights.com in full for your airline tickets we will issue the ticket prior to the deadline to avoid you incurring any additional surcharges.

If we have not received full payment we will make every effort to contact you either by phone, letter or email to advise of the fuel increase. At this point you have the option to pay in full so we can issue the ticket at the original price or once the deadline has passed we will re-invoice you showing the additional fuel supplement.

Please note: notification periods are governed by the airline, and occasionally this notification period can be limited.

What happens if there are renovations at the hotel?

If a hotel supplier notifies us of a renovation that may affect your stay, we will notify you as soon as possible by either phone or post. To advise your acceptance of the renovation please e-mail renos@netflights.com. If you need to discuss the renovation in more detail, please contact the amendments department on 0844 692 6787* (*local rate, calls cost 5.2p per minute, plus network extras).

Who do I contact for general enquiries?

For general enquiries, including seating and meal requests, baggage and terminal information and cancellation and amendment queries, please email customerservices@netflights.com and we will respond within 24 hours.

Who do I contact with post-travel feedback?

Complaints from customers should be posted, emailed or faxed, along with any relevant receipts, credit card statements etc, to:

Customer Relations Department
Netflights.com
The Trident Centre
Portway, Ribble Docklands
Preston
Lancashire
PR2 2QG

Email: posttravelcustomerrelations@netflights.com

Fax: 01772 835 267

Tickets and e-tickets

Most tickets are now electronic (e-tickets). For these, we will send an e-ticket receipt by mail or email, and this is sufficient for travel, as the Airlines hold your reservation electronically in their systems. You may be able to access your e-ticket information online by logging to www.viewtrip.com. You will need the Galileo locator/PNR, which is shown on your invoice, and the lead passenger name.

Occasionally airlines may issue a paper ticket, which is an old-style cardboard ticket/coupon. If you have a paper ticket, this must be presented at the airport otherwise you will not be able to board the plane.

Please reconfirm onward flights with the airline locally to ensure that your departure times are correct. Airlines from time to time change their flight schedule and it may not be possible to advise you once you have departed the UK.

Hotel, tour and transfer vouchers

Please note all documentation should be taken with you on your trip. Although some suppliers do not require the voucher to be presented on arrival, the majority will require this as form of payment. For customers with pre-arranged tours or transfers it is advisable that you reconfirm pick up times with the supplier locally.

Car hire vouchers

If you have opted to receive these by post, these will be sent to you 21 days prior to departure. You will need to ensure that you take the following items with you to enable you to collect your car:

  • A copy of your full driving licence (including the main paper copy for new licences).
  • The car voucher from us, printed from our voucher email to you.
  • Failure to supply these items may result in your client having to pay again, or not being able to collect their car at all. Minimum age limits with our suppliers may apply depending on their country of hire or car hire supplier. Please ensure they check the car hire terms and conditions.

Passport

Please note that you must have a valid Passport with a minimum of 6+ months on it or you will not be able to travel. Your passport must also be in excellent condition - the presentation of damaged passports may mean they are unable to travel. Your passport must be machine readable otherwise they will be denied boarding. For further advice, please contact your local passport office.

Visas

If you do not have the correct documentation to travel, including visas where required, you will be turned away at check-in. It is your responsibility to ensure that your travel documentations are in order. Please note that if you are travelling on a one-way ticket, most countries will not allow you to enter without relevant visas or documentation.

If you have a connecting flight via a third country, you may also require a transit visa. For further information, please ensure you contact the consulate of the country you are travelling through. For the most up to date information on visas, passports, health and travel advice worldwide, please ensure you check on the following web sites for UK Visas, Home Office and Foreign and Commonwealth Office.

Do I need a Visa to travel to the USA?

Passport holders of the USA visa waiver program (Countries listed below) are eligible to travel without an American visa but will have to obtain an ESTA authorisation 72 hours prior to traveling to the United States. The cost of applying for an Esta is $14 (equivalent to approximately £9.00 according to rate of exchange). For further information on the Visa Waiver Program and how to proceed with your application please visit the US Department of Homeland Security website: https://esta.cbp.dhs.gov. For countries outside of the Wavier programme passengers will need to consult the American Embassy for visa application details.

Countries participating in the Visa Waiver Program include:

  • Andorra
  • Austria
  • Australia
  • Belgium
  • Brunei
  • Denmark
  • Finland
  • France
  • Germany
  • Iceland
  • Ireland
  • Italy
  • Japan
  • Liechtenstein
  • Luxembourg
  • Monaco
  • Netherlands
  • New Zealand
  • Norway
  • Portugal
  • San Marino
  • Singapore
  • Slovenia
  • Spain
  • Sweden
  • Switzerland
  • United Kingdom

For countries outside of the Wavier programme passengers will need to consult the American Embassy for visa application details.

Maldives Customs Services - a change in regulations

In order to provide a more convenient efficient service to the passengers arriving to Maldives, Maldives Customs Services has introduced a change in its regulation governing the prohibited items.

The change being the introduction of the new law applicable to the passengers carrying alcohol and pig/pork products are to be confiscated near the Customs check in area to a “drop box” provided by the Maldives Customs Services.

Previously under the Maldives Customs law, the passengers carrying alcohol and produces of pig items on arrival were allowed to store them in the Airport Customs bond and collected it back during their departure flight. However, with the increase of daily flights arriving to the Maldives, Customs Authority has found it impossible to accommodate the storage facilities for the ever‐increasing passengers.

The “drop box” rule is applicable only for the passengers carrying alcohol and produces of pig items without written approval from the Ministry of Economic Development. Notices and information regarding the above change will also be communicated to the passengers via notice boards and advertisements in the Airport. This regulation is to be in effect from 01 May 2011.

Listed below are the import prohibited items, import restricted items and items allowed with certificate. Additional information regarding the Maldives Customs Service can be obtained from the website www.customs.gov.mv.

Import Prohibited Items.

The following items are prohibited from importing, producing, handling, selling, distributing or giving in Maldives.

    • Religious materials offensive to Islam.
    • Idols (for worship.
    • Pornographic material.
    • Narcotics and psychotropic substances.

Import Restricted Items (except to Government authorities).

  • Arms and ammunition.
  • Alcohol and Spirits.
  • Pork and its by-products.
  • Dangerous animals.

Items allowed to import when accompanied with certificates.

  • Live plants and animals - a valid phytosanitary / sanitary certificate required.
  • Medicines - doctor's medical prescription required.

What is Advance Passenger Information?

For security reasons, the US, most EU States and other countries now require airlines to provide details about their passengers before they travel. This is known as Advance Passenger Information (API).

API data requirements apply to certain countries such as Antigua and Barbuda, Australia, Barbados, Bermuda, Canada, China (except Hong Kong), Cuba, Dominica, Grenada, Guyana, Jamaica, Japan, Korea, Kuwait, Mexico, New Zealand, South Africa, Spain, St Kitts and Nevis, St Vincent and the Grenadines, Thailand, Trinidad and Tobago, United Arab Emirates, United Kingdom and USA.

Adding Advance Passenger Information (where applicable) in advance will speed up check-in for flights. Please proceed to the your airline's website, you will be required to enter your airline reference number situated in the 'Airline Info' section at the top of your E-ticket receipt. For 'Viewtrip' documents the reference is situated as the Airline Confirmation number in the 'Flight Information' section.

Travel insurance

Have you got Travel Insurance? This is an essential part of your holiday package. The cost of the insurance policy is negligible compared to the costs that you could incur if something were to go wrong. It is well known that medical bills in the US can be very high but an air ambulance from the Canaries can cost as much as £16,000. Add to this the cancellation and personal belongings cover and its value becomes apparent. If you already have an insurance policy then make sure it provides suitable cover for your trip. In particular, please ensure you check the details if you are relying on cover provided 'free' with a credit card or bank account. Some do offer suitable cover but many do not.

What is the baggage allowance for my flight?

Your baggage allowance will usually be shown on your e-ticket or on the itinerary sent with your paper ticket (if applicable). If you are unsure about your baggage allowance please click here.

  • Always check the exact hand luggage allowance with your airline prior to packing. A general guide is that hand luggage should be a maximum weight of 5 kilos, and dimensions should not exceed 56cm x 45cm, however, some airlines may only allow smaller bags, so it is advisable to check with them first. Most airlines have a hand luggage measurement gauge at check-in.
  • Remember to pack your valuables in your hand luggage, and anything you need with you during the flight, like medication and travel documents.
  • Remember that rules regarding liquids remain in place. Liquids, gels and cosmetics exceeding 100ml are not permitted in hand luggage, and smaller containers must be taken in a transparent plastic bag.
  • Some items cannot be carried on an aircraft. Click here to visit the Government advice page on dangerous and restricted items
  • Find out your free allowance for checked baggage. Baggage allowance limits are set by the airlines. Your baggage allowance is stated on your e-ticket receipt or paper ticket (where applicable).

Weight limits for most airlines:

Passengers travelling in Economy Class can usually carry 20 kg (44lbs) without extra charges and passengers travelling Business Class can usually carry 30 kg (66lbs). No single bag weighing over 32 kg will be accepted at check in.
Please note some airlines do not include any free baggage allowance and may charge for hold baggage at check-in.
For passengers travelling on US domestic flight, baggage is not usually included and will be charged locally at check-in.

A "Piece System" is used in the United States and Canada.

Baggage items, or "piece", must not be over 158cm in total dimension each (length + width + height), and must not exceed 20kg in weight. Please note the majority of US flights now only include one piece of free baggage allowance, an additional piece will be charged for locally at check-in.
To avoid unnecessary delays, you are advised to check your luggage allowance by contacting the airport and airline with which you are travelling. We also advise that you check the weight and dimensions of your baggage before you arrive at the airport. If your bag weighs over 32kg you will be asked to repack before checking in.
Passengers with items that exceed the 32kg weight limit, such as sporting equipment, should make special arrangements with the airline in advance.

Does my flight baggage allowance include hand luggage?

No. Always check the exact hand luggage allowance with your airline prior to packing. A general guide is that hand luggage should not exceed height 450mm x width 350mm x depth 200mm. Most airlines have a hand luggage measurement gauge at check in.

For further information on Baggage Allowances, click here.